Manual Invoice & Payment Terms
Last updated: July 2026
How billing works without live checkout or Pay Now.
Policy draft notice
This page is an operational policy draft for client transparency before public launch. It is not legal advice. It has not been reviewed by outside counsel unless separately stated in writing. Policies may change before launch.
Plain-English summary
Billing is manual. There is no live checkout, no Pay Now button, and no automatic charge when you approve a final quote. Invoice and payment status are tracked honestly in your workspace while payment instructions are provided through verified channels after review.
No live checkout
The Imperium AI does not currently offer self-service card checkout in the Client Portal. PayPal and other live payment integrations remain disabled until explicitly approved for launch.
Invoice statuses you may see
Manual invoice pending — your quote is approved and an invoice is being prepared. Invoice sent — we have issued invoice details through an agreed channel. Payment pending (manual) — we are awaiting your payment by the agreed method. Paid manually — our team has confirmed receipt; this is recorded in your workspace. Billing cancelled — the billing track for this request was closed without live payment.
Final quote approval is not a charge
Approving a final quote confirms scope and price for review. It does not automatically debit or charge any payment method.
Payment instructions
Payment instructions are provided manually after review — for example bank transfer details or another method we confirm in writing. Do not send payment to channels that are not verified by The Imperium AI for your specific order.
Admin confirmation
Payment is marked as received only after internal admin confirmation. The portal will show “Payment marked as received” only when that manual step is completed — not before.
What is not covered
These terms do not describe live subscription auto-billing, marketplace checkout, or tax advice. See Subscription Terms for recurring services.
Client responsibilities
Verify payment instructions match your order reference, keep proof of transfer, and contact support before paying if anything looks unclear.
The Imperium AI responsibilities
We track billing status accurately, do not fake paid status, and do not enable live payment without launch approval.
Contact
For questions about these policies, use the contact email published on theimperium.ai. Support requests related to an active order should reference your order ID from the Client Portal workspace.